Title: GPSG Communications Coordinator
Position Type: GPSG Hired Staff
Designation: Student Academic Appointment (SAA) from May 2020-April
2021
Position Open to: All full-time IU Bloomington graduate and professional
students for the 2020-2021 school year
Remuneration: $15,000 stipend ($1,250/month), subsidized student health
insurance
Sponsoring Units: GPSG and University Graduate School
Application Materials: Cover letter, resume, 2 references, writing sample,
digital flyer
Application Deadline: Friday, March 13th, 2020 by 11:59pm; applicants may
be asked to sit for an interview during the week of March 30th.
Submission Instructions: In a single pdf file, submit all materials to the
GPSG Canvas Page under the assignment entitled “Executive Committee
Applications.” Save your application for the GPSG Communications Coordinator
with the following naming convention: CC_Lastname_Firstname

The Graduate and Professional Student Government (GPSG) serves over 10,000 graduate and professional students at IU Bloomington through providing academic support, advocacy, community building, and resources.

The GPSG seeks applicants for the position of GPSG Communications Coordinator for the 2020-2021 academic year.

NOTE: Applicants are encouraged to apply to all positions of interest. Once an individual is selected for a position, they will no longer be eligible for subsequently filled positions. GPSG positions will be filled in the following order: President, Vice President, Treasurer, then Hired Staff and Appointed Officers.

GPSG Communications Coordinator Application

DUTIES AND RESPONSIBILITIES:
GPSG Publicity and Marketing

• Work to increase awareness of GPSG in the graduate and wider IU communities
• Design, draft, distribute, and manage subscriptions of the weekly GPSG e-newsletter
• Manage the content and organization of the GPSG website, posting information regarding the GPSG Calendar, Executive Committee, Advocacy Committees, Awards, Assembly, and initiatives
• Maintain and regularly update GPSG social media accounts on Facebook, Twitter, and Instagram to encourage student engagement
• Design, order, and distribute GPSG promotional materials (i.e. info cards and swag)
• Attend, promote, and help host GPSG events
• Act as the primary contact for official GPSG email and phone inquiries
• Write, distribute, and manage GPSG press releases

IU Departmental Communications

•  Create greater awareness of GPSG and GPSG representatives within departments
• Maintain and update GPSG Canvas account and user sections, messaging, and
  announcements
• Serve as the primary liaison between GPSG and all graduate department secretaries
  • Coordinate GPSG presentations at fall new graduate student department
    orientations
  • Ensure each department has representation by facilitating the GPSG
    representative election process
  • Provide regular GPSG updates for distribution within departments

GPSG Representative Elections

•  Produce and oversee Fall representative elections for all graduate/professional
  departments
• Using Qualtrics, create a platform for those running and those voting to inform
  themselves and vote accordingly
  • Build closed voting platforms for each department
  • Solicit departments for candidates
  • Check manually for voter fraud issues
  • Notify candidates of results
  • Keep updated master list of representatives and proxies for the year

GPSG Internal Communications and Record Keeping

• Work with the GPSG President and GPSG Community Development Coordinator to plan and run a full-day GPSG Executive Committee Fall Training Retreat
• Serve as the main point of contact for GPSG Assembly Representatives
  • Provide GPSG Representatives with orientation materials
  • Maintain attendance record of GPSG Representatives
  • Distribute electronic agendas and documents to the GPSG Representatives
    Listserv prior to Assembly
• Communicate with GPSG Award applicants and winners

Administrative Tasks (shared with GPSG President and GPSG Community Development
Coordinator) include working with University Graduate School staff members, ordering and
maintaining GPSG office supplies and technology.

REQUIREMENTS:
The ideal candidate will possess excellent verbal and written skills, familiarity with mass and electronic communications, basic graphic design skills, and knowledge of website maintenance.

Candidates should highlight their past and current involvement at IU or former institutions of higher education.
Candidates must be enrolled full time as an IUB graduate or professional student and must be a U.S. citizen or a non-citizen authorized to work in the United States for the period of the appointment (May 2020-April 2021). The GPSG Communications Coordinator may NOT concurrently hold positions at IU as Associate Instructors, Graduate/Research Assistants, or be committed to other full-time work.

REMUNERATION:
The GPSG Communications Coordinator is a 20-hour per week (50% FTE) position.
Compensation includes 95% tuition remission for 12 credits per semester, excluding nonremittable fees; subsidized Student Academic Appointee Mandatory Health Insurance and a $15,000 stipend distributed in equal payments over 12 months.
NOTE: the GPSG Communications Coordinator may work remotely during the summer but should plan to be back in Bloomington full-time by early August to prepare for orientation week.

HOW TO APPLY:
Interested parties should submit the following application materials in a single PDF file by 11:59pm on Friday, March 13th, 2020 to the GPSG Canvas Page under the assignment entitled “Executive Committee Applications.” Save your application for the GPSG Communications Coordinator with the following naming convention: CC_Lastname_Firstname
1. Cover letter
2. Resume with 2 references
3. Writing Sample: Respond the following sample prompt. Do not exceed 300 words. “At the most recent GPSG Assembly, a resolution passed (46-YES, 5-NO, 13-Abstain) regarding Title IX Policy Training for ‘responsible employees’ which include many IU Graduate and Professional Students who serve as Associate Instructors. Those who voted ‘NO’ or abstained from voting expressed concerns that such training could trigger traumatic episodes for some students. A member of the Indiana Daily Student (IDS) emailed GPSG for a statement about the resolution to publish in the newspaper. Respond accordingly.”
4. Digital Flyer: Create a mock digital flyer (PDF) for departments and/or social media for the following sample GPSG event. Use the below information, and include other relevant details (food, activities, etc.) as you see best for marketing purposes. The GPSG logo is available on our website.
o GPSG Annual Field Day
o Bryan Park
o Saturday, April 10, 2021, 11am-3pm

NOTE: All materials included with your application should be your own work product, created and completed by you alone.
Applicants will be vetted by the GPSG Staff Search Committee. Select candidates will interview with the GPSG Executive Committee and a decision made as quickly as possible in early April. Questions: If you have any questions regarding the position, contact the GPSG at iugpsg@indiana.edu.